- INTRODUCTION
Under the Data Protection Act 2018 and the General Data Protection Regulation 2018 specific obligations are placed on us. The aim of this privacy notice is to let you know what personal information we collect from you when you apply for a job with Minotti London, when you use our website and when you contact us, how we store and use it and you can access and manage this information.
Minotti UK Limited (Company number 16843245) is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
If you need to email us about anything related to this privacy notice, you can email us at info@minottilondon.com or you can write to us at 77 Margaret Street, London W1W 8SY.
- WHAT PERSONAL DATA WE COLLECT ABOUT YOU?
We may collect and/or process the following data about you:
- Contact details (title, name, email address, etc.);
- identification information;
- information about your past and current employment;
- education and qualifications;
- information about your lifestyle;
- sensitive personal information such as ethnicity, sexual orientation, gender identity, disabilities, biometric data, criminal convictions or health and wellbeing information (declared by you);
- information about you contained in free text fields (such as personal statements) or CVs (where applicable);
- record of references received from third parties (including those you give us, credit reference and fraud prevention agencies) and of any other correspondence or communication between you and us, whether written, e-mailed, or as a result of visits, interviews or recorded telephone calls;
- information provided via cookies and similar technologies (please visit our Cookie Policy to find out more).
- HOW WE MAY USE YOUR DATA
We may use and process your personal information where it is necessary for us to do so to process your job application and otherwise manage the recruitment process or in connection with or anticipation of a contract.
We may also use your personal information for the following:
- to help us assess and process your job application;
- to help us check and confirm the references that you provide as part of your job application.
We may use and process your personal information where it is necessary for us to pursue our legitimate interests for the following purposes:
- for identification and verification purposes;
- for the prevention and detection of fraud or loss;
- to assess, establish, exercise and/or defend legal claims;
- to address, investigate and respond to application-related matters (including complaints and queries).
- HOW WE COLLECT YOUR PERSONAL DATA
We may collect data about you providing the data directly to us by sending your job application to the dedicated e-mail address cv@minottilondon.com. We may automatically collect certain data from you as you use our site by using cookies and similar technologies. Please see our Cookie Policy for more details.
- MARKETING COMMUNICATIONS
At any point that you interact with us, you may be given the opportunity to opt in to receive Minotti London marketing communications. We will only send you marketing communications when you have consented to receive them.
You can ask us to stop sending you marketing messages at any time by emailing us at info@minottilondon.com. We also have unsubscribe buttons on the bottom of all of our emails.
- DISCLOSURES OF YOUR PERSONAL DATA
We may disclose your personal information to any member of our group, which means our controlling company or any of its subsidiary companies. We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
- DATA SECURITY
We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions and they must keep it confidential.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.
- DATA RETENTION
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal requirements.
When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
In some circumstances we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
- YOUR LEGAL RIGHTS
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent. You can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
If you wish to exercise any of the rights set out above, please email us at info@minottilondon.com.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
- COOKIES
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use please see the information Cookie Policy section.